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Administrative Coordinator

Job Summary

Neighborly Property Group is a restorations, remodeling & real estate company located in Edina. We are experiencing exponential growth and seeking new team members who align with our mission to exemplify what it means to be Neighborly by providing good-faith customer experiences, workmanship and integrity.

We are seeking a proactive and detail-oriented Administrative Coordinator to join our dynamic team. As the Administrative Coordinator, you will play a pivotal role in ensuring the smooth operation of our business & projects by managing a wide range of administrative tasks. From permit coordination to financial data entry, your multitasking abilities will contribute to the overall efficiency of all things.

Requirements

  • High school diploma or equivalent; relevant certifications or coursework is a plus.
  • Previous experience in an administrative or coordination role
  • Proficiency in office software applications (Microsoft Office, Google, etc.)
  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Problem-solving aptitude and a proactive approach to workload.
  • Basic understanding of financial processes and data entry.
  • Familiarity with construction and construction terminology is preferred.

Responsibilities

  • Project Coordination: Responsible for efficiently pulling & closing permits required for restoration & remodeling, ensuring compliance with deadlines & responding to inquiries from municipalities. Support with neighborhood letters, site setups & registering roof warranties. Assisting with estimations, scheduling, and communications. Assist in the invoicing process, track payment statuses, and conduct collection calls when necessary to ensure timely and accurate payments.
  • Financial Support: Accurately perform a variety of tasks related to AR/AP; tracking project expenses in real time & supporting with change orders & project draws. Dashboard & reports support.
  • Meeting Minutes: Attend meetings and compile detailed and organized meeting minutes, ensuring key decisions and action items are documented and communicated to relevant parties.
  • Office Support: Take charge of miscellaneous office tasks, including supply ordering, inventory management, and maintaining a well-organized workspace. Undertake various ad-hoc office projects as needed, demonstrating flexibility and adaptability to evolving company needs.
  • Sales & Marketing Support: Provide assistance with sales & marketing tasks; lead in-take, event coordination, content management, newsletters & print materials ordering.
  • Real Estate: Potential to support with transactions. Training & Real Estate certification would be sponsored by Keller Williams.
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